When the couple has been thinking about their wedding for years or simply when circumstances allow it, many couples get down to work to celebrate their big day with their loved ones. Although destination weddings and intimate ceremonies are a format that is growing, large weddings continue to be in high demand.
This type of celebration, with more than 250 guests, shares similarities with other types of weddings, but they differ in some aspects since the logistics must be different. In these cases, foresight is key to the correct organization and so that nothing is missed by those who opt for these ‘ big celebrations”, we have prepared a quick guide with the eight essential steps.
Step To Organize A Large Wedding That Is A Success
1. Ample space
The first point of this step-by-step begins, with how could it be otherwise, with the selection of the date and the space. Perhaps the couple have in mind a day that they are excited about or perhaps the place that they most want will be the one that determines the date.
Whatever the circumstance, one detail goes hand in hand with the other and they must be carried out at the same time, especially if it is a religious connection, since it will be necessary to coordinate the temple with the property of the celebration and attend to different details.
In large weddings, it is also convenient to make sure of the capacity of the places that we are going to use and, if a plan B is necessary in case the weather conditions the day (rain, extreme heat or even snow), there will have to be a room with a large capacity so that all the guests can fit in or, failing that, include the installation of a tent in the budget.
2. Contact with guests
When we talk about a celebration with a large number of confirmed guests, it becomes vital to resort to the advantages of technology to collect all the necessary information from said guests. Designing a website, creating questionnaires, collecting contacts or creating a mailing list can be key to keeping everyone informed of the news and getting all the necessary details from them more quickly.
Do not forget to take into account the nutritional needs of each guest for the menu and, for example, if you have a bus service, you will have to confirm how many people will use it.
3. Studied menu
The time of year has an impact because, on the one hand, some foods—most notably vegetables—have a seasonal component, and, on the other hand, because of the surrounding temperature, it is preferable, to begin with a cold dish in the summer and a warm dish in the winter.
In a wedding with a large number of guests, it is very important to manage time (do not make some wait longer than others), have universal dishes and keep in mind that a large quantity is necessary to satisfy so many people.
4. Photography and video equipment
The wedding takes place on a single day, which means that, in some way, the bride and groom and their guests want to immortalize the day. This has caused photographers and videographers to be an essential part of this type of celebration and after the pandemic, under the philosophy of keeping every moment with loved ones in memory, they have become even more essential pieces.
If years ago a date was reserved with them seven months before the wedding, now it is common for couples to do so up to a year before, to select the profiles that truly inspire them, those who will take the photographs and videos that best represent their style.
When choosing these professionals for a large wedding, with more than 250 guests, it is better to have two cameras during the big day, something that will also guarantee to capture and record the preparations of the couple (separately) before reaching the altar.
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5. Entertainment
Between ten and seven months prior to the wedding, it is time to start closing agreements with all the providers dedicated to entertainment. This means locating the DJ who will entertain, but also the musical groups that will play live both at the ceremony and at the party and other details if they want to be included (surprises such as magicians, jugglers, air guns and even attractions).
Finally and with the same advance, you have to choose your honeymoon, the honeymoon that best suits your style.
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6. Outfits of the couple
The bride and groom get married with the idea that they will only do it once in their lives and that is why they put care and delicacy in building their looks. They should pay attention to the suit or morning suit that they will wear, deciding where to buy it and what accessories to go with it, but also what beautiful look they will complete the outfit with.
They will have to choose between custom or collection design, make sure which shoes, jewellery, or even headdresses will complement them and what makeup and hairstyle best defines them. In addition to these issues, months prior to the link, the couple can resort to fine-tuning their skin with treatments that suit their needs.
7. Decoration
It can be agreed with the space itself or the catering or run on behalf of the couple. The decoration is key for those already classic beautiful and viral photographs that succeed on the network. Corners full of flowers, spectacular tables, groundbreaking lighting, and seating plans are taken care of to the millimetre and details that captivate attendees are points that fill the big day with magic.
Perhaps, for this detail, you want to have the services of a team of professional wedding planners or decorators, who will study all the possibilities, Jalsa Lawn suggests to listen to your tastes and leave the space completely renovated.
8. Invitations
The final touch to this basic step-by-step is the sending of the invitations (between six and four months before the wedding in such large celebrations), which the couple will have previously defined with the studio or printing company that best suits their tastes.
Deciding between traditional designs or modern creations, between sending them by mail or making them digital, are important points. Although in the weeks leading up to the big day, there will be many issues to pay attention to (details such as the bride’s manicure, wedding rituals, gifts, etc), those who need more room for manoeuvre, will be ready. And the couple can breathe easily.
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